Close accounting periods with workflow, daily and monthly balances, validation before closing, audit log of every action. Reopen if needed with audit trail.
Without a clear period lifecycle - past data can be changed, reports diverge, audit is hell. Close/reopen workflow with audit solves this.
Employee edits old expense, but last month's report is already sent. Confusion follows.
What documents are even in March period? Without structured periods - Excel list.
Without pre-close validation - errors repeat for months.
Who closed period X? When? Why? Without audit log - no answer.
Construction Team organizes accounting periods with strict workflow.
Close a period with one action. Reopen it if needed - with a permission check and an audit record. Who, when and why.
See daily balances for each period, aggregated automatically from transactions. Balances are initialized on first setup.
Monthly balances give the final numbers for your report, recalculated automatically on any change.
Validation checks that balances reconcile and every document has its counterpart. Prevents closing with errors.
The audit log shows all period actions - close, reopen, balance updates - with user, timestamp and reason.
Check whether any date falls in an open or closed period, so the system can restrict edits accordingly.
Four steps for stable monthly close:
Periods for future months are created automatically, and the right period is ready on first use.
Documents, transactions and acts are attributed to the current period. The system enforces the open/closed rules by date.
At month end, validation checks that balances reconcile and all documents are complete.
Close the period. Final reports are generated. Past documents cannot be edited without reopening.
Suitable for any firm with monthly accounting close:
Clean close each month with validate beforehand. Audit log for internal and external control.
Certainty that reports are final - no one can change past data without approval.
Audit log of all close/reopen actions. Viewed balances for each period.
Confidence that monthly reports reflect reality and cannot be retrospectively changed.
Why Excel can't enforce period discipline:
| Feature | Excel | Construction Team |
|---|---|---|
| Period close | Manual, discipline | Close with full audit |
| Reopen | No distinction | With permission + log |
| Daily balances | Manual | Auto from transactions |
| Validation | None | Validation before close |
| Audit log | None | Full log |
| Status for date | Lookup | Open/closed status by date |
| Generate missing | Manual | Auto-generated periods |
Closing requires the accounting procedures permission. It records user, timestamp and reason. After close, documents in the period cannot be edited.
Yes, with the accounting procedures permission. Reopening records the reason and an audit trail. After reopening, edits are possible again.
They cannot be edited or deleted without reopening. The period's open/closed status is checked before every operation.
Automatically from that day's transactions. Daily balances are shown for review, and initialized on first setup or migration.
It checks that daily balances reconcile, the monthly balance is correct, and every document has its act or invoice. Prevents closing with errors.
Yes. The audit log shows all close/reopen actions with user, timestamp, reason and IP. Court-valid.
Yes. Periods for the current and future months are created automatically, and the right period is always available when first needed.