Generate payment certificates with automatic FIDIC calculations, track retainage on every contract and release withheld amounts through requests with approval. PDF export with signature blocks.
A payment certificate summarizes the work performed, deducts the advance and the retainage, and shows the exact amount due. In Excel that means manual formulas, mismatches with previous periods and forgotten withheld money.
Works performed minus advance minus retention - three sections with cumulative values. One wrong cell in Excel and the amount due is incorrect. The software calculates everything automatically.
Every certificate builds on what was certified to date. Copying values from old files causes differences the client will dispute. The system pulls previous values itself.
5-10% of every payment stays withheld for months or years. Without a system nobody tracks the deadlines and amounts simply never get released. The balance per contract is always visible.
A certificate sent out without review puts the company's money at risk. The submit, certify and approve workflow guarantees control with a full audit trail.
Construction Team covers the full cycle - from calculating the certificate to releasing the last withheld amount.
Sections for works performed, advance payment and retention money. The amount due is calculated automatically: cumulative works minus advance minus retention for the period.
Draft → Submitted → Certified → Approved. Each step requires the right permission and is recorded with user and timestamp. Rejection with a reason sends the certificate back for correction.
Pick a contract and the system fills in contract amounts, approved changes and the totals certified in previous certificates. Automatic numbering per company.
Set a percentage in the contract and the system withholds it automatically on every document. See expected, withheld, released and balance, split into receivables from clients and payables to subcontractors.
A formalized process: request with amount and reason, approval, document and payment. Partial release by milestones, warranty period or final acceptance.
Export the certificate as a PDF in GPP format with signature columns. After invoicing, the status updates automatically with every payment - partially paid or paid.
Four steps from work performed to released retention:
Choose a contract and period. The system fills in contract amounts and the total certified to date, then calculates works performed, the advance deduction and the retainage.
The certificate is submitted for review, certified and approved by an authorized user. If something is off - rejection with a reason and return for correction.
Invoice the amount due from the approved certificate with VAT calculated automatically. Incoming payments update the status to partially paid or paid.
When the warranty period expires, submit a release request - in full or partially. After approval the amount is invoiced and paid, and the contract balance updates.
Suitable for any firm working with interim payments and retainage:
Certify subcontractor work and withhold the retention percentage automatically. A full picture of payables across all contracts.
Track what your clients have withheld from you and when warranty periods expire. No retainage is ever forgotten.
Prepare certificates in minutes instead of hours. Cumulative values and deductions calculate themselves, with no mismatches against previous periods.
Invoice directly from the approved certificate. See the net retainage position - receivables versus payables - for an accurate cash forecast.
Why specialized software replaces manual spreadsheets:
| Feature | Excel | Construction Team |
|---|---|---|
| FIDIC calculations | Manual formulas | Automatic sections for works, advance and retention |
| Cumulative values | Copying from old files | Automatic from previous certificates |
| Approval | Email and paper | Submit → Certify → Approve with audit trail |
| Retainage | Separate manual sheet | Automatic from the contract percentage |
| Release | No process | Requests with approval and statuses to paid |
| Warranty deadlines | Forgotten amounts | Balance and status per contract |
| PDF document | Manual formatting | GPP format with signature blocks |
A FIDIC-style document that summarizes the work performed in the period and determines the amount due: cumulative works minus previously certified, minus advance repayment, minus retainage. All calculations are automatic.
Advance (for the contract advance payment), interim (for monthly or milestone payments) and final (at completion). Numbering is automatic for each company.
Draft → Submitted → Certified → Approved → Invoiced → Partially paid → Paid. Rejection with a reason is possible at any step before approval and returns the certificate for editing. Editing is allowed only for draft or rejected certificates.
Standard construction practice - the client withholds a percentage (typically 5-10%) of every payment as a quality guarantee. The system tracks both directions: retainage your clients owe you, and retainage you owe to subcontractors.
In the contract, when creating or editing it, together with the release type - final acceptance, warranty period, time-based or by milestones. The percentage then applies automatically to every certificate, proforma and invoice under that contract.
Submit a release request with an amount and reason - in full or partially. An approver reviews and approves it, then the amount is invoiced and paid. Every action is recorded with date, user and comment.
Yes. Incoming payments are allocated to the certificate and its status updates automatically - partially paid for a partial amount, paid when fully covered. If a payment is deleted, the status rolls back.