Track advance payments to and from counterparties. Automatic deduction when you act against a contract, with a record of every advance movement.
Advance payments in construction are standard practice, but manual tracking in Excel leads to errors - forgotten deductions, double counting, incorrect remainders.
Did we deduct the advance on the last act? In Excel - verification takes hours. Automatic deduction handles it for you.
How much of the advance is deducted and how much remains? Automatic tracking shows in real time.
Advance in one file, deductions in another, contract in a third. Connectivity lost. Centralization is the solution.
In audit or dispute - when was advance paid, when deducted? Without centralized log - no answer.
Construction Team supports full advance tracking - from payment to deduction.
Generate an advance invoice linked to a contract. The full amount is marked as advance.
A record is kept for every advance deduction on an act or invoice, with automatic tracking of the deducted amount.
See all advances and deductions linked to a specific contract in one place.
When creating a new supplier expense with advance terms, the system automatically suggests the deduction amount.
An overview of total advances, deducted amounts, remainders, and overdue advances without coverage.
Payment certificates automatically include advance deduction column showing how much advance was deducted in current period.
Four steps from advance payment to full deduction:
Issue an advance invoice on a signed contract. The advance amount is marked accordingly.
Client pays and the invoice is marked paid. The advance is available for future deduction.
On each act against the contract, the system suggests a deduction, records it, and updates the remainder.
When the sum of all deductions equals the advance amount, it is marked fully deducted. No more deductions are possible.
Suitable for any firm with advance payments:
Automatic tracking without manual calculations. Audit trail for tax control.
See which advances are active, which deducted, cash flow impact.
Per contract know how much advance is deducted and what remains.
Full history of every advance movement for audit period.
Why manual tracking doesn't work for advances:
| Feature | Excel | Construction Team |
|---|---|---|
| Advance invoice | Manual | One-click advance invoice |
| Deduction on act | Manual | Automatic deduction |
| Remainder | Sum formula | Real-time tracking |
| Per contract | File digging | Deductions per contract |
| Suggestion | None | Auto suggestion |
| Statistics | Manual | Built-in overview |
| Audit | None | Full audit log |
Issue an advance invoice on a contract. The amount is marked as an advance invoice, unpaid. Once paid, it is ready for deduction.
On each act or invoice against the contract, the system analyzes the available advance and suggests a deduction amount. You confirm and the deduction is recorded.
When the sum of all deductions equals the advance amount, it is marked fully deducted. No further deductions can be created.
Yes, with a reverse transaction. The original advance invoice is marked as refunded, and tracking continues for audit purposes.
Yes, in the reverse direction. For supplier expenses, the system suggests deducting from advances paid to that supplier.
Yes. The statistics and per-contract views show available, deducted and remaining amounts for every advance, with cumulative tracking.
Yes. Payment certificates automation includes advance deduction column showing deducted advance in current period.