Manage incoming invoices, supplier expenses and advance payments with AI parsing of PDFs and photos. Link to sites, contracts and partners for full traceability.
Manual entry of incoming invoices wastes time and causes errors. With dozens of suppliers and hundreds of expenses monthly, specialized software speeds up the process and provides full control.
Supplier sends PDF invoice, you enter it manually in Excel. For 100 invoices per month that's hours of work. AI parsing extracts data automatically.
Invoices in Outlook, receipts in folders, bank statements in other files. Without centralization - no real expense picture.
Expense for concrete - but on which site? Without linking you can't compute real profit per site. Construction Team requires a site on every expense.
You owe a supplier, but without a reminder you forget. Result - broken relationships, lost preferential pricing. Payment statuses and due dates keep you safe.
Construction Team covers the full cycle - from invoice entry to marking as paid.
Upload a PDF invoice or mobile photo. AI extracts supplier, number, date, amount, VAT and positions. The same parsing works for expenses, invoices, proformas and receipts.
Bulk import expenses from Excel. Useful when migrating from old system or processing bank statements. Validation and duplicate detection.
Every expense is linked to a partner and (optionally) to site and contract. Automatic aggregation into site budget.
Unpaid → partially paid → paid, with a payment date. Track status per expense and automatically flag overdue items.
Turn an expense act directly into an invoice with all its positions. No double entry.
For supplier expenses with advance terms, the system suggests creating and tracking advance payments automatically.
Four steps from invoice receipt to payment:
Drag-and-drop PDF or photo. AI parsing analyzes and suggests ready record - supplier, number, date, amounts.
Review AI suggestions, correct as needed. Required link to partner and (if applicable) contract. Choose VAT reason.
Expense saved as unpaid with a due date. When you pay - update the status to partially paid or paid, with the payment date.
Stats show total expenses by site, by partner, by period. Overdue auto-flagged in overdue module.
Construction Team is suitable for any construction firm with 50+ expenses per month:
Enter all incoming invoices, link them to sites. AI parsing saves 70-80% of time. Excel import for migration.
See the big picture - expenses by site, by supplier, overdue. Data-driven cost management.
Know what's been spent on your site in real time. Avoid budget overruns.
Analyze top suppliers, recurring expenses, optimization opportunities. Full visibility needed.
Why specialized software replaces Excel for expenses:
| Feature | Excel | Construction Team |
|---|---|---|
| Invoice entry | Manual | AI parsing from PDF/photo |
| Bank statement import | Copy-paste | Excel bulk import |
| Site linking | In a column | Required field + aggregation |
| Statuses | Manual | Unpaid / Partially paid / Paid |
| Overdue | Manual check | Automatic overdue detection |
| From act to invoice | Manual transfer | From act to invoice in one click |
| Audit trail | None | Full audit log |
Upload a PDF or photo. AI analyzes the document and extracts structured data - supplier, number, date, amounts, positions and VAT. You review and confirm.
Yes. Upload an Excel file with expenses and they are created at once, with validation and duplicate detection against existing records.
Partner linking is required, site and contract optional but highly recommended. Only linked expenses aggregate into site budget.
Unpaid, partially paid (paid amount below the total) and paid (fully paid). The status changes automatically as payments are recorded.
Yes. You can create an advance invoice, and the system auto-suggests advance payments based on contract terms.
The system takes an act (typically an expense act) and generates an expense invoice with all its positions. No double entry, and the act and invoice stay linked in the document chain.
Yes. An expense is overdue when its due date has passed and it is not yet paid. It is auto-flagged in the overdue module with an aging report (0-30, 31-60, 61-90, 90+ days).
Free 14-day trial. No credit card. First invoices with AI parsing in minutes.
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