Construction Team v1.15 - Work Reports, VAT Returns for НАП and Record Collaboration
Construction Team v1.15 connects work reported on site directly to the act that goes out to the client, adds the VAT returns required by НАП in a submission-ready format, and brings discussion and notifications for every "Field" record into one place. Alongside these come a site warranty file and a new type of contract accounting for technical supervision.
Work reports - from reported work to a finished act
Before version 1.15, reporting completed work on unit-price (piece-rate) activities and turning it into an act went through manual calculation outside the system. The new work reports close that gap.
An employee reports completed quantities against an activity template - every activity carries a unit of measure, a personal pay rate and a sale price, but the worker only sees their own rate, never the sale price. The report goes through approval, and the approver sees the cumulative quantity already approved for the same site and activity from other reports before deciding.
The most useful part comes at the end - one action turns several approved reports into an act. Line items are merged automatically: where a reported activity matches a contract line unambiguously, it lands there at the contract price; otherwise it falls back to the nomenclature item or a freely entered price. If a report ends up in an act by mistake, it can be split back out - the act recalculates automatically, without touching prices already agreed.
- Activity templates with a personal pay rate and sale price, separated by visibility
- Approval with cumulative context - how much is already approved for the site and activity
- Bulk conversion of approved reports into an act, with automatic line-item merging
- Splitting a report out of an act, with automatic recalculation
- A payroll report by approved quantities and personal pay rates
Collaboration - discussion and notifications in one place
Records in "Field" - defects, requests for information (RFI), logs, inspections and approvals - now share a common "Discussion" section, where the team comments and mentions a colleague with "@" without leaving the record.
Next to it sits an "Audience" section - it shows who will learn about a change to the record and why, and every participant decides for themselves which events on which record they want to be notified about. A colleague mentioned in a comment gets notified right away, even if she doesn't otherwise follow the record.
- Discussion with comments and mentions, shared across all five "Field" modules
- Audience - see who learns about a change and on what basis
- Personal notification settings for each individual record
VAT returns for НАП
For companies in Bulgaria, monthly VAT returns now come straight out of the system, in the format required by the Bulgarian tax authority (НАП) - sales ledger, purchase ledger, VAT return declaration and a VIES file for intra-Community supplies. Before submission, the screen shows warnings if something in the period is missing or doesn't match a required code. A submitted period is marked and locked, and an incorrectly marked one can be reversed.
- Sales ledger, purchase ledger, VAT return declaration and VIES in the format required by НАП
- Warnings for the period before downloading the files
- Locking of a submitted period, with reversal on error
Warranty file
Ordinance No. 2 requires the contractor to keep a site's documentation for 10 years after its acceptance. The new warranty file does this in one download - the whole site (or the whole company) as a ZIP with the original files, PDF renders of the documents and Excel registers. The file can be downloaded manually or archived automatically every month on a schedule, and it comes out in the company's language regardless of who requested it.
Supervision contracts
Companies that carry out only technical supervision under a contract with the client now have their own type of contract accounting - "Supervision only". The system tracks the documents between the client and the contractor and prepares the certificates, but payments under the contract don't pass through the company's own accounts - they're recorded only as an observed fact. For the client there's a ready-made PDF report on the progress of the supervised site.
Other improvements
A sent document now shows separately when it was received and when it was opened by the recipient, with a full timeline of events. A new "Active share links" screen shows every shared link to a document and allows any of them to be revoked instantly. A new "Notifications" page collects the whole history with filters by type and status. At registration, a VAT number now auto-fills the company's name, address, city and postal code via VIES, and real-estate sales commissions now have a consolidated report across all contracts at once.
For other countries
VAT returns for НАП are specific to Bulgaria - they follow the exact format of the Bulgarian tax administration. The other features in 1.15 - work reports, record collaboration, the warranty file and supervision contracts - work the same way everywhere the system is used.
Where this is heading
Work reports close the path from labor on site to the invoiced act, and collaboration turns "Field" records into a place where people talk, not just report. Upcoming versions will extend both directions further - an external thread for communicating with clients and subcontractors on the same records, and more automation between reported work and accounting.
Start a free trial and see the new features in action.